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taw comments on Is there a guide somewhere for how to setup a Less Wrong Meetup? - Less Wrong
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It seems to work a lot better if there's one determined person in charge of organizing it.
Just pick some reasonable date (like "two weeks from now" kind of reasonable, short notice work but is problematic), some quiet easy to reach venue, and announce it loudly together with your contact details.
It probably helps with coordination to announce it as something that will happen, not as something that might happen depending on interest.
If you're meeting in a public place, definitely have some paperclips or other obvious sign with you, so you're easily found by people who've never seen you.
The paperclip.
(Someone should possibly ask Art Lebedev Studios for kind permission regarding said paperclip at some stage ... I say "kind permission" because it's not like LW is rolling in cash.)
Alternatively, this paperclip. It's also a perfect setup to a soviet quota joke!