Happy to share my system. This isn't supposed to be a jab at zero inboxing, I just never felt the need to physically move email. I've been using multiple addresses, filters and tags since long before I actually had things to do and they actually continue to do the job pretty well.
My current set-up looks something like this:
- Bulk inbox for everything unsorted.
- Business inbox for everything sent to me about my job by a person.
- Ad inbox for everything sent to me about my job by a robot.
- Accounts inbox for bills I intend to keep and any financial mail.
- Chat inbox for forum updates and responses to blog posts. >90% university-related discussions.
- Private inbox for close friends and family. When my phone is not on priority mode, I also get a notification for these.
- Subscription inbox for newsletters and advertisements at me personally. I go through these after work and sometimes tag stuff I want to read during dead time (e.g. waiting in line).
Bulk, Ads, Accounts and Subscription get automatically marked as read when I shut down the program.
Filters sort >90% of my mail for me and are mostly based on the address used, as it saves me the time to manually add the sender to my filters (and hope they only use one email). Since my starting screen shows the bulk folder, I can just glance at the other <10% and move on, as it's usually unimportant. Today's bulk mail includes two Japanese book shop coupons, Reddit, two seminar invites, a reminder at myself and a meetup proposal.
I also have an emergency email which has no inbox but forwards mails directly to my phone in all situations. Never been used, of course, because nobody remembers obscure email addresses in emergencies (and my life actually isn't as action-filled as one would expect the life of a business consultant with a dozen email filters to be...). Still, I like the idea of handing them out in the hope that it makes my other addresses "non-emergency" by contrast.
Each inbox currently holds several thousands of emails and after a few tantrums at having deleted that one email, they will likely stay undisturbed for the next couple of years.
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In response to the Quora question "What are some important, but uncomfortable truths that many people learn when transitioning into adulthood?"
Every person is responsible for their own happiness -- not their parents, not their boss, not their spouse, not their friends, not their government, not their deity.
One day we will all die, and 999 out of 1,000 people will be remembered by nobody on earth within a hundred years of that date.
Practically all of the best opportunities (in business, in romance, etc) are only offered to people who already have more than they need.
The idea that you will be happy after you make X amount of dollars is almost certainly an illusion.
The idea that you will be happy after you meet [some amazing person] is almost certainly an illusion.
For most people, death is pretty messy and uncomfortable.
When you don't possess leverage (go look up "BATNA"), people will take advantage of you, whether they mean to or not.
Almost everybody is making it up as they go along. Also, many (most?) people are incompetent at their jobs.
When talking about their background and accomplishments, almost everybody is continually overstating their abilities, impact, relevance, and contributions.
Physical beauty decays.
Compared to others, certain ethnicities and races (and genders, and sexual orientations, and so on) are just plain royally f*cked from the day they're born.
Bad things constantly happen to good people. Good things constantly happen to bad people.
Very few people will ever give you 100% candid, honest feedback.
People are constantly making enormous life decisions (marriage, children, etc) for all of the wrong reasons.
Certain people -- some of whom are in positions of enormous power -- just do not give a damn about other human beings. A certain head of state in Syria comes to mind.
Often, the most important and consequential moments of our lives (chance encounter, fatal car accident, etc) happen completely at random and seemingly for no good reason.
Your sense of habitating a fully integrated reality is an illusion, and a privilege. Take the wrong drug, suffer a head injury, or somehow trigger a latent psychotic condition like schizophrenia -- and your grip on reality can be severed in an instant. Forever.
From Patrick Mathieson
I'd also say that your ability to care about other people, along with overall sanity, will diminish under constant stress. That's why "Preserve own sanity" is #1 on my rules to be followed in case of sudden world domination list and something I need to stay aware of even in my current (and normally not that stressful or important) job.