Common knowledge is important. So I wanted to note:
Every year on Solstice feedback forms, I get concerns about songs like "The X days of X-Risk" or "When I Die" (featuring lines including 'they may freeze my body when I die'), that they are too weird and ingroupy and offputting to people who aren't super-nerdy-transhumanists
But I also get comments from people who know little about X-risk or cryonics or whatever who say "these songs are hilarious and awesome." Sunday Assemblies who have no connection to Less Wrong sing When I Die and it's a crowd favorite every year.
And my impression is that people are only really weirded out by these songs on behalf of other people who are only weirded out by them on behalf of other people. There might be a couple people who are genuinely offput the ideas but if so it's not super clear to me. I take very seriously the notion of making Solstice inclusive while retaining it's "soul", talk to lots of people about what they find alienating or weird, and try to create something that can resonate with as many people as possible.
So I want it to at least be clear: if you are personally actually offput by those songs for your own sake, that makes sense and I want to know about it, but if you're just worried about other people, I'm pretty confident you don't need to be. The songs are designed so you don't need to take them seriously if you don't want to.
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Random note 1: I think the only line that's raised concern from some non-LW-ish people for When I Die is "I'd prefer to never die at all", and that's because it's literally putting words in people's mouths which aren't true for everyone. I mentioned that to Glen. We'll see if he can think of anything else
Random note 2: Reactions to more serious songs like "Five Thousand Years" seem generally positive among non-transhumanists, although sometimes slightly confused. The new transhumanist-ish song this year, Endless Light, has gotten overall good reviews.
As a suggestion - to maintain the small feel - divide into smaller groups. Possibly while in the larger hall, be divided into groups for groupier-close-feel. Think about dunbar's group size numbers. We need small tribes to feel close and connected to people.
I think the Bay aimed to do that (or something similar) by having small tables people could sit at.
But the issue is more about the practicality of setting the sort of environment that feels cozier. I.e. with less than 50 people, you can fit in a living room, which means you have couches and it naturally feels right to cuddle on the floor, etc. Whereas in a big hall, unless you bring in a lot of your own couches, pillows, etc, and then arrange them artfully on the floor, and have a space for the songleaders to stand that doesn't feel like a stage... it's going to be hard to produce the feeling no matter how you divide people up.